The Pittsburgh office is seeking a Billing Coordinator to work closely with attorneys to facilitate client billing according to established guidelines and attorney requests. The ideal candidate will represent the billing department and work as a key member of the accounting team while providing full-service support to attorneys on all billing matters.
Primary Responsibilities include, but are not limited to:
· Perform conflicts check and opening files.
· Prepare and distribute monthly prebills.
· Review and edit pre-bills in response to attorney requests.
· Generate and review invoices for accuracy and compliance with billing guidelines and attorney instructions, alerting appropriate parties and initiating problem resolution where appropriate.
· Finalize and prepare invoices for mailing or emailing.
· Edit and generate invoices for electronic billing systems such as Bottomline Legal eXchange, LegalTracker and CounselLink; ensuring proper submission of all invoices.
· Submit appeals in accordance with applicable billing guidelines.
· Assist with e-billing set ups and maintenance through client and vendor contracts.
· Research and respond effectively to inquiries regarding billing or payment issues.
· Application of client payments in the form of checks, ACH, wires and credit cards.
· Perform regular analysis of accounts receivable aging reports to identify delinquent accounts and follow up on collections of outstanding payments.
· Review Daily Cash Report for relevant client and matter payment.
· Process write off/write downs per attorney instructions.
· Organize and maintain billing guidelines for each billing attorney and client account.
· Implement additional recordkeeping methods to increase efficiency when appropriate.
· Maintain and update client/matter information within the Time and Billing System as needed.
Knowledge, Skills and Abilities Required:
· Bachelor degree or relevant work experience required.
· 2+ years of billing experience in a law firm billing.
· Proficiency with legal billing software such as LMS and computer programs including Microsoft Office Suite and Excel.
· Execute complex bills in a timely manner (i.e., multi-matter billing, preparation of electronic bills).
· Highly detailed, organized and multi-tasker.
· Ability to manage high volume of bills per month and work under tight deadlines and other time constraints with competing and shifting priorities.
· Strong work ethic and ability to work independently while effectively working as part of a team.
· Ability to problem solve and maintain good judgment.
· Positive and professional demeanor.